Make event guest list management hassle-free
EventCreate’s wide range of functionality means guest management is simpler and easier than ever. Our powerful suite offers multiple ways to capture guest information, including registration forms with custom fields and an RSVP tracker. It's also packed with additional event planning tools like email automation, built-in ticketing, a mobile app for managing guest check in, and a drag-and-drop seating chart creator.
Advanced features for managing your event guest list
Track RSVP responses
Keep an eye on who is attending and who isn’t with a built-in RSVP tracker.
EventCreate’s free seating chart builder
Help attendees find their spots with our interactive drag-and-drop seating chart maker. Our easy-to-use chart designer offers multiple table types as well as icons for common event venue features, such as DJ booths, restrooms, and bars. Take time to create a custom chart with attendee names and photos, or use our auto-assign function to design a helpful seating chart in seconds.
QR code scanner
Get attendees through the door and seated quickly with a user-friendly mobile check-in app featuring built-in QR code scanning.
Comprehensive event dashboard
Monitor ticket sales and report on event ROI in real time with our event management dashboard.
Customizable registration forms
Capture the guest details you need while omitting the ones you don’t with fully customizable registration forms.
Attendee image capture
Ask attendees to take or upload photos of themselves. Then, use the photos to create custom name badges and easily navigable seating charts.
Zero-fee ticketing
Sell tickets online with no hidden fees. EventCreate is one of the only guest management systems with built-in ticketing at no extra cost.
Efficient registration
With EventCreate, guest registration is fast and easy. Our event management software reduces barriers for ticket buyers and simplifies guest list creation and attendee registration.
Accurate RSVP tracking
EventCreate’s built-in online RSVP list builder lets you send automated invitations and monitor responses in a dedicated RSVP tracking system.
Custom forms
Capture the information you need from event attendees. Find out about meal preferences and dietary restrictions, ask about expected arrival times, and collect phone numbers to keep the conversation flowing.
Enhanced security
EventCreate takes security seriously. Our SSL-enabled and PCI-compliant systems keep event attendees' data safe. Plus, you can ask guests to upload images of themselves in advance to improve security upon check in.
Seamless check-ins
More than just a guest list tracker, our fully-fledged event management solution has a built-in check-in app for a smooth attendee experience. Simply use it to send QR-coded tickets for quick admission at the gate.
3 User-friendly ways to build a guest list
Capture registrations
Our event registration feature allows you to build custom forms to capture contact information, meal choices, and other critical guest details, such as allergies.
Collect RSVPs
Send online RSVP requests and monitor real-time responses—all in one dedicated platform.
Sell tickets
Sell tickets directly from EventCreate’s event management solution. You can create multiple ticket tiers for VIP or special access passes and keep costs low with zero-fee ticketing.
Frequently Asked Questions
Guest lists serve a number of important purposes, such as: Helping you understand how many guests will be attending so you can ensure you have sufficient seating, bathrooms, and food and drink available Allowing security and check-in staff to quickly identify who should and shouldn’t be granted access Providing a database of contact details for pre- and post-event communications
Plenty of apps can make guest lists. Such apps might be described as guest trackers, guest list creators, or event check-in apps. EventCreate, our full-scale event management solution, features a built-in RSVP tracker, a guest registration solution, and integrated ticket sales, offering three ways to automatically build a guest list. We’ve also built in several other helpful features beyond guest list management, like QR-coded PDF tickets and an event website builder.
If you’ve created an event in Google Calendar, you can add invitees by finding the event in your calendar and clicking Edit. Then, under Guests, simply add the email addresses of the people you want to invite. Once you click Save, each attendee will get an email invitation. This is different from building a guest list in the event-management sense. If you want to create a guest list you can use to send email confirmations or check off attendees at the door, you’ll want a dedicated guest list tracker like EventCreate.
The way to estimate a guest list depends on the kind of event you’re running. A good rule of thumb is to expect about 85% of invitees to turn up for small, intimate events and personal celebrations like weddings and birthday parties. Consider lowering that expectation to between 50% and 60% for larger happenings and corporate events.
There are many apps available to keep track of RSVPs. EventCreate, our event management solution, has a free RSVP tracker built right in.
