Top Event Project Management Software for Streamlined Planning
Mark Bushy
September 08, 2025
Mark Bushy
September 08, 2025
Managing an event is complex, and project management software should make the process easier, not harder.
Unfortunately, many event teams juggle multiple disconnected tools, leading to missed deadlines and poor coordination. To keep event information organized and planning on track, event organizers need project management software that consolidates tasks, timelines, and team communication in one place.
This article explores eight of the best event project management software tools for streamlining event planning and operations to ensure a successful event.
To choose the best event management software for your needs, understanding which features to prioritize when deciding between them is essential.
Event project management software should allow you to break your entire event down into digestible tasks using features like:
Task assignments with priority levels
Automated deadline reminders and notifications
Gantt charts and Kanban boards for visual planning
Recurring task setups for repetitive processes
A good project management tool encourages communication and collaboration among stakeholders and attendees via:
Real-time messaging and discussion threads
File sharing and centralized document storage
Role-based access control for enhanced security
Integration with email and third-party collaboration tools
Well-rounded event planning software should also assist with the financial side of event management with features including:
Expense tracking and categorization
Customizable budget templates
Payment processing and invoicing tools
Real-time financial reporting and forecasting
A major part of event planning and management is coordinating various vendors, so it's essential to prioritize a solution with:
Vendor contract and agreement management features
Venue selection and booking tracking
Automated reminders for vendor payments and deadlines
Integrated communication logs for vendor interactions
Event project management software should help customers register for your event, so look for an option that has:
Customizable registration forms
Ticketing and payment processing integration
Real-time attendee tracking and check-in features
CRM integration for attendee data management, a feature nearly 45% of planners say their event management platform lacks
Event project management software offers a variety of features, from event scheduling and website builders to ticketing and event registration.
EventCreate is a versatile yet intuitive event management platform with a wide range of helpful features and pricing options to suit all kinds of event organizers.
With a user-friendly interface, customizable registration forms, built-in reporting, and seamless attendee communication tools, EventCreate is an all-in-one solution for event project managers that eliminates the need to manage multiple tools.
Features:
Event website builder: EventCreate’s drag-and-drop event website builder with pre-built content modules helps you get a professional-looking site up in minutes, not weeks.
Professional templates: EventCreate comes with dozens of beautiful and functional website templates.
Built-in ticketing: No need for a third-party ticketing app—EventCreate has built-in ticketing and takes credit card payments.
Customizable registration forms: Capture event attendee details, such as meal preferences and expected arrival times, with custom registration forms.
Digital event invitations: Get the word out about your next event with a custom event invite.
QR scanning event check-in app: EventCreate comes with a free check-in app to streamline entry on event day.
Seating chart creator: Help attendees find their seats quickly and minimize queues with EventCreate’s seating chart builder.
Pros:
EventCreate’s easy-to-use interface is suitable for event planners of all experience levels.
Plans start at just $6 a month, helping keep expenses low.
Built-in reporting increases understanding of what’s driving ticket sales.
EventCreate serves as an all-in-one event planning solution, meaning there's no need to incorporate multiple third-party tools.
Cons:
EventCreate is designed to help small and mid-sized event organizers access important features at an affordable price. It might not be a fit for enterprise organizations that need advanced functionality like single sign-on (SSO) or multi-factor authentication (MFA).
Pricing:
EventCreate plans start at just $6 a month, making it affordable even for those planning a free event.
Bizzabo is an event management software solution with helpful tools for both small and large events, from simple guest registration forms to smart wearables for event day networking.
Features:
Agenda and speaker management: Bizzabo centralizes agenda planning, speaker coordination, and session scheduling.
Project and task management: Team members can assign tasks, track deadlines, and ollaborate on event execution in real time.
Budgeting and ROI tracking: Bizzabo also provides financial planning tools to track event budgets, revenue, and ROI for better decision-making.
Pros:
Bizzabo’s advanced data and reporting tools help optimize event strategy and performance.
The platform offers seamless integrations with CRM, event marketing, and communication tools for user-friendly workflows.
Cons:
Bizzabo can be fairly expensive, making it less suitable for smaller events.
Due to its extensive feature set, this event management tool has a steep learning curve.
Pricing:
Pricing starts at $499 per user per month with a three-user minimum, meaning you’ll pay at least $1497 monthly.
Eventbrite is an event hosting, ticketing, and management app that stands out for its reach. Since it's a popular platform for discovering local events, it helps event planners connect with potential ticket buyers.
Features:
Task automation and scheduling: The platform automates certain event management tasks like registration, reminders, and ticketing deadlines.
Attendee and guest list management: Eventbrite provides real-time tracking of attendee data, ticket sales, and check-ins in one dashboard.
Team collaboration and permissions: Event organizers can coordinate tasks, assign roles, and manage event permissions.
Pros:
Eventbrite provides a central dashboard for tracking attendee numbers and event performance.
It offers an easy-to-use interface for team collaboration without a steep learning curve.
Eventbrite is somewhere eventgoers know they can easily find local events, increasing reach for planners.
Cons:
The platform lacks some traditional project management tools, including task tracking and certain workflow automations.
Eventbrite’s ticketing fees can be excessive. It has a 3.7% + $1.79 service fee per ticket and a 2.9% payment processing fee per order.
Pricing:
Eventbrite’s event management solution is free, though there are extra costs to run ads or use the platform for email marketing. Since the event management system makes most of its revenue from ticket sales, your customers pay more for tickets to your event than you charge.
Whova is an event management platform that supports in-person events as well as online and hybrid events.
Features:
Agenda management: Whova allows organizers to create, update, and share event schedules in real time.
Networking and engagement tools: The platform offers in-app messaging, virtual meetups, and attendee matchmaking to enhance engagement.
Sponsor and exhibitor management: Whova users can create interactive sponsor profiles and virtual booths.
Pros:
Whova offers an easy-to-use mobile app with strong attendee engagement features.
Comprehensive event analytics allow you to track participant behavior and ROI.
It supports both in-person and online events with hybrid capabilities, making it a good option for event planners organizing diverse events.
Cons:
Whova offers limited customization for branding compared to some competitors.
Some first-time users note that the learning curve can be overwhelming due to the number of features offered.
Pricing:
While Whova doesn’t publicly advertise pricing, some sources state that Whova’s pricing is based on the number of attendees and the length of the event. With that structure, a two-day event with 500 attendees would cost around $1,500.
Eventzilla is an event management platform with a diverse feature set that includes financial tracking tools, speaker networking, and proposal functionality.
Features:
Multi-event dashboard: Event managers can track multiple events, monitor registrations, and manage logistics in one place.
Task and workflow automation: Eventzilla offers automated scheduling, email reminders, and attendee follow-ups to streamline project workflows.
Budget and expense tracking: The software has financial management tools that help organizers manage event finances by tracking expenses, ticket revenue, and reports.
Pros:
Compared to alternatives, Eventzilla has better financial tracking tools for event budgeting and expense monitoring.
The platform supports virtual, hybrid, and in-person events with strong integration options.
Cons:
Eventzilla offers less advanced team collaboration features compared to dedicated project management tools.
The reporting and analytics suite is not as detailed as enterprise-level event management solutions.
Pricing:
Plans start at $1.50 per registration, but the platform also takes a fee (from 1.9%) once you upgrade to paid ticketing functionality.
Planning Pod is a unified platform that combines three important event planning tools: venue management, project planning, and floor planning.
Features:
Task and workflow management: Planning Pod’s event project management suite includes customizable task lists, reminders, and team collaboration tools.
Vendor and venue coordination: The platform also provides a centralized system for managing contracts, payments, and logistics with vendors and venues across the event lifecycle.
Budget and expense tracking: You also get access to detailed budgeting tools with features like expense categorization and financial reporting.
Pros:
Vendor and venue coordination tools make streamlining contract and payment management easier.
The software's strong financial planning capabilities help keep budgets under control.
Cons:
Planning Pod’s user interface feels outdated compared to more modern event management tools.
The platform offers somewhat limited marketing and attendee engagement features relative to competitors.
Pricing:
Planning Pod’s pricing starts from $59 per month when billed annually.
Cvent is a widely used event management platform with features for registration, check-in, scheduling, and attendee engagement. Its most unique aspects pertain to venue and hotel sourcing.
Features:
Venue sourcing: The platform offers a global venue database and RFP tools for seamless venue selection and booking.
Event registration and ticketing: Cvent provides a customizable registration process with automated confirmations and payment processing.
Attendee tracking and engagement: The event project management software also includes RFID badge scanning, check-in kiosks, and engagement tools for live feedback.
Pros:
Cvent is highly scalable, making it suitable for planning conferences, corporate events, and trade shows.
The platform offers robust integrations with CRM, marketing, and financial software.
Cons:
Pricing can be excessive for small businesses and nonprofits.
Since Cvent is aimed at enterprise-level users, it's a relatively complex tool with a steep learning curve.
Pricing:
Cvent tailors its plans to each customer’s needs and does not publicly advertise its pricing structure.
EventMobi is an event project management software tool that focuses on mobile event planning. It offers apps for smartphones and tablets.
Features:
Agenda and session management: EventMobi allows event planners to create and update multi-track agendas with real-time changes.
Team collaboration and role-based access: The software offers controlled access so only certain team members can manage specific aspects.
Attendee and engagement tracking: It has a central dashboard for tracking attendee interactions, session attendance, and engagement data.
Pros:
EventMobi provides real-time analytics to help refine event execution and attendee experience.
The platform offers helpful mobile apps for on-the-go event planning.
Cons:
The software's budget tracking and financial planning features are not as comprehensive as alternatives.
EventMobi offers limited task and workflow automation compared to dedicated project management tools.
Pricing:
EventMobi is one of the more expensive event planning solutions. Its Event App and Virtual & Hybrid Event Platform is $3,500 for a single event or $9,000 a year for unlimited events. The Registration, Website & Ticketing Platform costs $2,500 for one event or $7,500 per year for unlimited use.
Looking for an event project management solution that won’t break the bank but still offers powerful features like traffic analysis, built-in ticketing, custom registration forms, and a QR scanning event check-in app?
Highly-rated and thousands of reviews worldwide, EventCreate is independently ranked a top event management platform.
